Last Updated: 10/30/2025

This Candidate Privacy Policy (“Policy”) describes how Omnidian, Inc. and our subsidiaries and affiliates (collectively, “Omnidian,” “we” or “our”) process personal information about you as a job candidate or prospect in connection with our recruitment activities.

This Policy does not cover our processing of personal information collected from you as an Omnidian customer or as a visitor of Omnidian-affiliated websites. To learn more about Omnidian’s data collection practices in these cases, please see our Omnidian Privacy Policy. We also have a separate privacy policy that applies to individuals who currently work, or previously worked, for Omnidian, which can be accessed by contacting [email protected].

Collection of Personal Information

Information Collected.  Omnidian may collect the following categories of personal information:

• Information you provide on our application forms, including full name, telephone number, personal email address, gender, location, availability, employment history (including whether you have previously worked for Omnidian), qualifications, references, work authorization status and how you heard about the job;
• Information you provide to us in your résumé, cover letter and any other files you choose to upload or share with us regarding your qualifications, such as design portfolios;
• Information you provide to us during an interview or that we collect through the recruitment process (including work authorization status, willingness to relocate, salary expectations, type of employment contract, interview notes and results of any assessment);
• Reference information or information received from background checks if you are offered a job (where applicable), including information provided by third parties such as past employers, educational institutions and references; and
• Information about your educational and professional background from publicly available sources (such as your LinkedIn profile or personal website that we believe is relevant to your application).

Your decision to apply for a position and provide your personal information to us is voluntary. We will tell you if additional information is required to move forward with your application.

Sources of Collection. Omnidian collects the majority of the above information directly from you but may also collect information from other sources. For instance, Omnidian may request references from third parties and carry out background check screening and vetting processes using third-party sources. Omnidian also receives information from recruiting agencies, third-party recruitment sources and websites and publicly available sources such as your LinkedIn profile.  Additionally, When you visit our sites, including our Careers webpage, we collect certain information automatically. To collect this information, we may use cookies, web beacons, and similar technologies. We may also collect information about your online activities over time and across third-party websites. The information we collect automatically may include:

• URLs that refer visitors to our websites;
• Search terms used to reach our websites;
• Details about the devices that are used to access our websites (such as IP address, browser information, device information and operating system information);
• Details about your interaction with our websites (such as the date, time, length of stay and specific pages accessed during your visits to our websites, and which emails you may have opened); and
• Website usage information (such as the number and frequency of visitors to our websites).

We may associate this information with the device you use to connect to our websites, or email or social media accounts that you use to engage with Omnidian.

Additional Note on Sensitive Personal Information. Where permitted by law and on a voluntary basis, we may collect, store, and use sensitive personal information about you. You are entirely free to decide whether or not to provide such information and your application will not be affected either way. Except as specifically requested, we ask that you avoid submitting information which may qualify as sensitive personal information under applicable law, including race, religion, ethnicity, nationality, age, gender identity, sexual life or sexual orientation, medical or health information, genetic or biometric data, political opinions, political party or trade union membership and judicial data such as criminal records. 

Information About Others. If you provide us with personal information of a reference or any other individual as part of your application, it is your responsibility to obtain consent from that individual prior to providing such information to us.

Use of Personal Information

Omnidian processes personal information about you for the following purposes:

• Evaluating a potential employment relationship with you;
• Managing our hiring and recruiting activities, including assessing your skills, qualifications and suitability for a particular role or opportunity;
• Communicating with you about the recruitment process and responding to your requests, inquiries and comments;
• Verifying your information and completing reference and/or background checks (where applicable) if we offer you a position;
• Retaining records related to our hiring processes, including a record of the name of unsuccessful candidates, the date of their application and the reason that their application was not successful, in order to streamline future hiring processes;
• Legal and compliance purposes, such as responding to suspected fraud, security incidents, or other illegal activity, protecting Omnidian’s and others’ rights and property, exercising a legal claim, cooperating with law enforcement investigations and complying with applicable laws, regulations, legal processes or governmental requests;
• As necessary and appropriate to provide reasonable accommodations;
• Other uses with your consent, which you may withdraw at any time; and
• Other legitimate interests, including our interests in considering candidates for current and future employment opportunities and in managing and improving our recruitment and hiring process.

If we hire you, information we collect in connection with your application will become part of your employment record and used to manage the onboarding process and for other employment-related purposes in accordance with our Employee Privacy Policy.

Disclosure of Personal Information

Omnidian discloses personal information about you as follows:

• Within Omnidian: We may disclose your personal information to Omnidian personnel and affiliates who need to know the information, including personnel in the recruiting, human resources and information technology departments, and in the department responsible for the position for which you are applying.
• Vendors and Contractors: We may use third party vendors and contractors to perform services for us. For example, we disclose certain information to service providers who facilitate our applicant tracking system, video interviews, travel booking and expenses, reporting and analytics and verification/background checking services. We also may disclose information about you to recruitment agencies working with us in relation to your recruitment. These providers may change over time, but we will always use providers who we require to take appropriate security measures to protect your personal information in line with our policies. We only permit them to process your personal information for specified purposes and, as appropriate, in accordance with our instructions and the provisions of this Policy and applicable law.
• Other Third Parties: In certain limited circumstance, we disclose your personal information to other third parties, including (a) to comply with our obligations, to protect the rights and property of Omnidian, our customers and the public, to cooperate with law enforcement investigations and to detect and respond to suspected illegal activity and threats to the health or safety of any person or of our systems or services, (b) in connection with, or during negotiations of, any merger, joint venture, sale of company assets, financing or acquisition of all or a portion of our business, assets or stock by another company (including in connection with any bankruptcy or similar proceedings) or (c) with your consent and at your direction.

We may also use or disclose aggregated or de-identified information, which cannot reasonably be used to identify you. In those cases, we process this information only in a de-identified fashion and will not attempt to re-identify such information except as permitted by law.

Changes to our Policy

We may change this Policy from time to time. If we make changes, we will notify you by revising the date at the top of this policy and, in some cases, we may provide you with additional notice, such as by adding a statement to our Careers webpage.

Contact Details

If you have any queries or complaints with regards to our collection, use or management of your personal information, you may contact Omnidian at [email protected].

If you make a complaint, we will endeavor to respond to it as soon as possible.

If you are dissatisfied with our response, you may have the right to make a complaint to your local data protection authority. They will be able to advise you how to submit a complaint.

California Privacy Rights

California has enacted a privacy law that provides its residents with certain rights and requires specific disclosures (the “CCPA”). If you reside in California, this section applies to you. This section also serves as our California notice at collection.

Additional Disclosures

Our Privacy Policy explains how we collect, use and disclose information about you. As required by the CCPA, we use the table below to explain this same information. The table describes the categories of personal information we collect and to whom we disclose such information for a business purpose now and over the past 12 months.

Use and Disclosure of Personal Information for Business Purposes

As described in the Collection of Personal Information section above, we collect personal information from various sources, including directly from you, automatically via cookies, web beacons and similar technologies when you access and use our website, and from third-party sources.

If your application for employment is unsuccessful (or you withdraw from the process or decline our offer), we will retain your information for a reasonable period of time beyond the end of the application process for the purposes described above, including complying with our legal obligations, resolving disputes, and as necessary for our legitimate interests. If your application for employment is successful, personal information gathered during the recruitment process will be retained during your employment in accordance with our Employee Privacy Policy and data retention policies.

Omnidian determines the retention period of your information based on the following retention criteria:

• Omnidian retains your personal data as long as it has an ongoing relationship with you;
• Omnidian retains your personal data where it is required to do so by a legal obligation to which it is subject; and
• Omnidian retains your personal data where this is advisable to safeguard or improve Omnidian’s legal position (for instance in relation to statutes of limitations, litigation, or regulatory investigations).

Your Rights

Sales or Sharing

We do not engage in any “sales” or “sharing” of personal information about you, as those terms are defined in the CCPA.

We do not knowingly sell or share personal information about consumers under the age of 16.

Sensitive Personal Information

We do not use your sensitive personal information other than as permitted by the CCPA without the right to limit.

Access, Correction, and Deletion

You have the right to (1) request to know more about and access a copy of your personal information, including in a portable format, (2) where provided under applicable law, request deletion of your personal information, and (3) request correction of inaccurate personal information.

To request access, correction, or deletion of your personal information, you may reach out to [email protected].

Non-discrimination

We will not discriminate against you for exercising your privacy rights. If you choose not to disclose certain personal information, however, we may not be able to proceed with the recruitment process.

You can designate an authorized agent to submit a privacy rights request on your behalf. We may ask authorized agents to submit proof of their authority to make a request, such as a valid power of attorney or proof that they have signed permission from the consumer who is the subject of the request. In some cases, we may be required to contact the individual who is the subject of the request to verify their own identity or confirm the authorized agent has permission to submit the request. If you are an authorized agent seeking to make a request, please contact us at [email protected].

We will not discriminate or retaliate against you for exercising your privacy rights.